Systems
Systems are groups of libraries. They provide a higher level of organization and access control, letting you manage multiple libraries as a unit.
How systems work
A system contains one or more libraries. When a user is a member of a system, they gain access to all libraries within that system. This is additive — system membership never removes access you already have through direct library membership.
System roles
| Role | Permissions |
|---|---|
| owner | Full control: manage members, add/remove libraries, edit system details, delete system, generate invite links |
| editor | Add and remove libraries from the system |
| viewer | Access all libraries in the system (read-only) |
Active/inactive toggle
Users can toggle systems active or inactive, just like libraries. When a system is disabled:
- All libraries in that system are excluded from search and Ask AI
- This applies even if you have direct membership in those libraries
- The toggle is per-user — it doesn’t affect other system members
If a library belongs to multiple systems, it remains accessible as long as at least one of those systems is active.
Invite links
Systems support invite links, just like libraries. Anyone with the link can join as a Viewer. The system owner can regenerate the link to invalidate old ones.
Search scoping
When using Search or Ask AI, you can scope your query to a specific system. This searches all libraries within that system, regardless of your library-level toggles.